How to get Transcript/Transcript of grades from Kerala University/University of Kerala

I really wished if someone was able to give me the procedures and explain all the details of ‘How to get Transcript/Transcript of grades from Kerala University/University of Kerala. I have searched the whole internet and was not able to find an answer. So after going through this mess I, decided to write a blog about how to get the same.

The List of Documents,

1. Photocopy of all the marklists
2.  Photocopy of the Provisional Marklist
3.  Photocopy of Degree certificate
4. Photocopy of SSLC Marklist to verify D.O.B
5.  A 20Rs form from the University counter for the application of transcript.

What you should you do?

1.   Download the Transcript format in the word format from KU site as per your scheme here [2008 Scheme] All
2.  Edit it in Word and enter the details as specified.
3.  Take the print out in a Legal Paper[Required+1]. Go to the counter 4, buy a 20Rs form for the application of transcript
4.  Go to the University cash counter and pay 1000Rs per copy of the Transcript.
5. Go to the B.Tech Section and show the cash slip to the security and get inside.
6. Submit the form to the official who is incharge of your college.

Important Notes:

• Proof read each and everything in the Transcript before submitting.
• If you don’t know a place which takes print in legal paper, go to the Safalyam Complex at palayam,  go to ‘Professional Couriers’ they will take the print: For me it was 42Rs for 3 Copies
• The university counter 4 is situated near the information center, i.e on the Left side when you enter the university compound.
• The B.Tech section is on the right side when you enter the university compound, near to the Postal Section.
• The university cash counter can be found by going forward from the B.Tech Block and take right after the SBT ATM, through the arch the left. Fill in the Challan form and pay the amount at counter.

Mistakes that you are likely to make in the Transcript,

 In the first section,
Classification            : First Class
Institution                 : Remember to enter the place                                    
CGPA                       : 7.24 (Only in figures)

At the end,

• You should enter the CGPA in Number and Word in BOLD ALL IN CAPS. 
• At the very end EE II B{ Go to the B.tech section and enquire the section, it is like A/B/C/D/E/F/G/H/I/J/K/L etc.

FAQ?

•  How much time it will take to get the Transcript from Kerala University?
  Ans. Normally it would take 2-3 Weeks.

• What is the total cost of transcript?
  Ans. 1000Rs for one copy.

• How do I know if there is any mistake?
  Ans. The responsible officer would call you on your contact number to correct the mistake.

You could find the details from University site here

GUIDELINES FOR PREPARING THE TRANSCRIPT OF GRADES

1. Entries pertaining to Name of Applicant, Programme, Month & Year of Exam, Exam. Code, Candidate Code, Classification are to be shown as that given in the Provisional Certificate.

2. Exam Code: Candidates who cleared B.Tech in Semester Eight should mention the exam code of the 8th semester (eg: 41208801). In cases where the last appeared examination for course clearance is not 8th semester, the Exam code of the last appearance must be included along with the semester eight exam code (eg: 41208801/41208702).

3. Duration of the Course should contain the number of Semesters, the number of years and Period of study [for eg: Eight Semesters (4 years), 2008-2012]
In case of Lateral Entry it shall be Six Semesters (3 Years), 2009-2012 with a superscription (B.Tech Degree – Lateral Entry).

4. Institution shall be name of College where the applicant studied for the programme along with the place where it is situated.

5. CGPA should be mentioned as per the eg. given below.
Cumulative Grade Point Average (CGPA) = 7. 52
Cumulative Grade Point Average (CGPA) in words = SEVEN * FIVE TWO

6. In the tables, ‘NA’ to be marked in all cells which are not applicable

7. The grade scored for the Improvement/supplementary examination should be mentioned in the column specified. In the case of candidates who have more than one improvement / supplementary chance (if any), only the highest grade secured need to be mentioned in the “Imp. /Sup.” column.

8. The Exam Code and Month & Year of all examinations taken by the Candidate are to be included in the respective tables of semesters in the order of their appearances.

9. Transcript of Grades should be prepared on Legal or Folio size paper (on both sides in a single sheet). One extra copy of the Transcript of Grades is to be submitted for office use in addition to required number of transcripts.

10. Attested photocopies of Grade Cards of every appearance in each semester and attested photocopy of Degree or Provisional certificate if obtained are to be submitted along with the application and fee receipt.

11. The fee for issue of the transcript of Grades is Rs. 1000/- per copy (subject to change).